Example: typical document before editing
Example board paper on project management (before editing)
Purpose
To aquaint the Board with a structured framework to
strengthen the organisation?s approach to managing projects.
Recommendation
It is recommended that the Board notes and endorses the
paper.
Background
The need to provide business units with knowledge and tools
to adopt a more structured approach in managing project related tasks has been
recognised by the Board. During the February Board meeting new project
management documentation was circulated. The value of raising the awareness of project
management methodology and concepts has been recognised and the Board has
requested a department-wide initiative to address this.
Issues
Based on the current challenges to provide usable, accurate
and on time reporting on projects, raising the level of project management
maturity would be highly beneficial for the large part of the organisation.
Previous efforts to introduce highly administrative project processes to
business areas have had some unwanted impact on a number of areas due to large
administrative overheads associated with those frameworks. Currently there is a
mix of methodologies in use within the organisation which can cause differences
in terminology and processes.
Proposed Course of Action
To address the abovementioned issues and gain recognition of
the value of using the structured management of projects by the business areas,
provision of one day courses for all staff involved in managing projects at no
cost to the business units is proposed. In addition, the development and
distribution of simplified project management frameworks is proposed. Finally,
a rigorous project management reporting regime is also proposed.